Leadership Committee (LC) monitors the progress of Planning Council activities to ensure that its work aligns with the Ryan White HIV/AIDS Program (RWHAP) legislation and that DHRPC activities complement the work of DDPHE HIV Resources (DHR). The Leadership Committee (LC) is facilitated by the PC vice-chair and is comprised of the PC co-chairs, committee co-chairs, and any PC member who wishes to sit on the committee.
The Leadership Committee (LC) is responsible for the following:
Review workplans and assignments specific to PC committees and workgroups
Develop directive timelines, including project deliverables with start and end dates
Assess the impact of new and existing directives
Develop the DHRPC meeting agenda as a collaborative group. Review and approve PC committees and workgroups agenda items for all DHRPC monthly meetings. Committee chairs may be asked to reconsider their agenda items. The PC Co-chairs, Vice Chair, and support staff are permitted to make reasonable adjustments to the agenda during the finalization process.
Review DHRPC documents including the policies & procedures, operating budget, grievance procedure, memorandum of understanding, and letter of assurance. As necessary, the LC makes recommendations to the Planning Council for the approval of document revisions.
TASK DELEGATION & COMMITTEE WORKFLOW
Monitor the workplan, workflow, and specific tasks assigned to committees and workgroups. The LC evaluates committee workplans to coordinate task completion and may review the progress of assigned committee duties. The LC process is to recognize individual committee efforts and to ensure productive use of council time and consideration of the project at hand. LC leadership may ask committee chairs to reconsider the efficacy of established timelines, projected outcomes, and capacity.
DEVELOP PLANNING COUNCIL AGENDA
All committee assignment must be voted on a approved by the LC before being added to the Planning Council Meeting agenda.
DHRPC POLICIES & PROCEDURES
LC is responsible for reviewing the DHRPC policies & procedures, operating budget, grievance procedure, memorandum of understanding, and letter of assurance. As necessary, the LC makes recommendations to the DHRPC for the approval of document revisions.
LETTER OF ASSURANCE
Every year, the PC co-chairs along with the entire PC do their due diligence to assure that RWHAP Funding is being spent according to the priorities established by the PC, that all conditions of ward relative to the PC have been addressed and that the upcoming year's priorities were determined by the PC and the approved processes for establishing those priorities were used by the PC at the PS/RA meetings, and
ASSESSMENT OF EFFICIENCY OF THE ADMINISTRATIVE MECHANISM
Assess the efficiency of the Administrative Mechanism (AEAM) process to determine how quickly and well DHR carries out its responsibilities and meets the needs of PLWHA.